Email is becoming one of the most common forms of communicationin the workplace. Although email is a main form of businesscommunication, it is not always done well. Many employers complainof employees who send poorly written and confusing emails. Becauseof their extensive use, it is important to learn how to writeemails professionally with informative subject lines, appropriategreetings, well-organized bodies, and complete closinginformation.
This assignment will allow you the opportunity to practicecomposing professionally written emails. The following Worddocument contains several job-related scenarios which require anemail to be sent. Read each scenario and compose an appropriateemail by applying the concepts discussed in the lesson. Be sure toanalyze your audience, implement a you-attitude, and use positiveemphasis.
Compose all your emails in the same document but write each eachemail on a page of its own
Include an informative subject line for each email
Include an appropriate greeting for each email
Include a formal closing for each email
The following are work-related scenarios which require an emailto be sent. Read each scenario and compose an appropriate email byapplying the concepts discussed in the lesson. Be sure to analyzeyour audience, implement a you-attitude, and use positive emphasis.Use a new page for each email.
Include an informative subject line
Include an appropriate greeting
Include a formal closing
Scenario 1:
You applied for a financial analyst job two weeks ago at theAcme Loan Company and haven’t heard back from the supervisor Mr.Hiram. You’ve been holding your breath and want to check in to geta status on if you’re going to get hired or not. Send aprofessional email to Mr. Hiram inquiring about the job.
Scenario 2:
You’ve been offered a job as a Branch Manager at MaddenIncorporated and have determined that you do not want to accept itbecause you received a better offer elsewhere. Send a professionalemail to the supervisor, Ms. Eldridge, to turn down theposition.
Scenario 3:
You’re working on a proposal for a new policy at work with yourco-worker Marc. Your boss has given you a strict deadline which youare not on track of meeting because Marc is overcomplicating theprocess and it is slowing the entire project down. Write a casualbut professional email to Marc expressing some ideas you want toshare to simplify the process and work more efficiently to stay onthe timeline.
Scenario 4:
You and your co-worker Dana are constantly having conflict inthe office and it is affecting your ability to get your job done.You have made efforts to try to mend things be she is convinced sheis not part of the problem. Now you have to get your boss Mrs.Freelander involved. Write a professional and tactful email to Mrs.Freelander asking her to meet with you so you can discuss with herwhat has been going on and ask her to step in to assist with thesituation.
Scenario 5:
Your co-worker Ted has asked you to serve on a departmentalplanning committee at your job which is going to take up a lot oftime you don’t have. You’re already running behind on the lastproject he assigned to you. Write Ted a professional emailinforming him that you will not be able to serve on the committeebecause you don’t want to overcommit.
Scenario 6:
You work in the customer relations department at a retail store.You have a customer who ordered some holiday gift baskets whichwere damaged on their way from the warehouse to the store due to anexceptionally turbulent flight. Write a professional email to thecustomer explaining the situation and ensuring them you are doingeverything you can to deliver their order before the holiday. Tryto maintain the relationship with the customer as much aspossible.
